WARC Awards – 2020 Terms & Conditions

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Please read the Terms and Conditions before you submit a case study to the WARC Innovation Awards (hereafter 'the Awards'). By submitting a case study you agree to be bound by these terms and conditions, which represent a legal agreement between you and WARC Ltd.

  1. Entry is free.

  2. The Awards are open to any advertiser, agency, media company, individual or team involved in marketing or communications in any country. Multi-authored entries – submitted by individuals either from within the same company or from different companies – should be clearly labelled as such at the time of entry. In the event of an Award being awarded to a multi-authored paper, the prize money will be evenly split between all the authors named on the submitted paper, unless WARC receives instructions to the contrary.

  3. The Awards are open to case studies of marketing and communications activity in any territory in the world. Campaigns from any communications discipline may be submitted, as well as non-communications activity such as product innovation and brand extension. If you are in any doubt as to whether a campaign is eligible, please contact the organisers at warcawards@warc.com.

  4. Some element of the marketing activity entered for the Awards must have been running in any global market at any time after 13 February 2018. Please note: the same entry cannot be entered in more than one category.

  5. All entries must be written in English.

  6. Entrants must follow the entry procedure detailed in the Entry Kit and on the Awards website. The shortlist and winners will be announced on warc.com/warcawards.

  7. As well as the main Awards, all entrants will be considered for the three Special Awards, each of which carries a $1,000 prize.

  8. Campaigns entered for the 2019 WARC Awards may not be re-entered. If you are in any doubt as to whether a campaign is eligible, contact lucy.aitken@warc.com.

  9. An individual may submit several different entries, but these must be clearly labelled as distinct entries during the submission process.

  10. An individual may upload one or more entries on behalf of colleagues and be the contact name on the entry form without being an author of a paper.

  11. The shortlisting of entries and the award of the Grand Prix and the Special Awards are at the judges' sole discretion. Judges will base their decision on the written submissions and supporting material only, and no correspondence will be entered into regarding the final decision.

  12. WARC will not be held responsible for any incorrect or incomplete entries.

  13. All entries that meet the key criteria (paragraphs 2 to 5), will be published in perpetuity on WARC, with a selected number appearing in the WARC Awards Strategy Report and other WARC products. All applicable permissions must be obtained by entrants for all materials submitted as part of the submission for which they are not the exclusive owner. It is the responsibility of the entrant to clear all necessary permissions, including client approval where necessary, before submitting an entry.

  14. Within reason, entrants may mark short passages of the case study or specific data as 'confidential' in a small section at the end of their paper. Judges will see this information, but WARC will not publish this information.

  15. Entrants hereby warrant (i.e., promise) and represent that the entry is the author or authors’ original work save that to the extent it contains material which is owned by a third party, entrants further warrant and represent that they have obtained all necessary permissions from the owner of such materials, consistent with WARC’s rights set out in paragraphs 17 and 18 below.

  16. Entrants also warrant and represent that the entry does not contain anything which is libellous, unlawful, offensive, harmful, or infringes the rights of others or that is a breach of any duty of confidentiality.

  17. By registering online and submitting an entry form, entrants will be assigning the copyright in their written entries, including graphics, charts and illustrations produced to support the entries, to WARC Ltd for the full legal term of copyright and any renewals/extensions thereof. If for any reason copyright cannot be transferred, entrants hereby grant to WARC (with full right for WARC to sublicense such rights) an irrevocable, exclusive licence in perpetuity to publish, reproduce, summarise, index, tag and/or distribute such materials throughout the world, in all languages, in printed, electronic or any other medium, and to authorise others to do the same.

  18. In the case of supplementary materials including (but not limited to) images or videos of creative work, or video summaries of case studies, you hereby grant to WARC (with full right for WARC to sublicense such rights) an irrevocable, non-exclusive licence in perpetuity to publish, reproduce, display, summarise, index, tag and/or distribute such materials throughout the world, in all languages, in printed, electronic or any other medium, and to authorise others to do the same.

  19. Entrants will assert their Moral Rights to be identified as authors of the submitted entry under the Copyright Designs and Patents Act 1988 (UK), and WARC Ltd will ensure that entrants' names are always clearly associated with the entry. Entrants will waive all other Moral Rights.

  20. By agreeing to the Terms and Conditions, authors will give their consent to feature in post-Awards publicity celebrating winners.

  21. Nothing in these terms shall oblige WARC to publish any entry you may submit. In the event of any breach or alleged breach by you of your obligations, warranties and/or representations in these terms then, without prejudice to WARC's other rights and remedies, WARC may: (i) remove or delete your entry from any website or other medium on which it is published; and/or (ii) disqualify your entry from the competition.

  22. By agreeing to the Terms & Conditions, entrants will consent to receive communications from WARC regarding Awards updates, and other relevant WARC editorial developments.

  23. Entrants agree to defend, indemnify and hold WARC, its officers, directors and employees harmless from and against any third party claims, alleged claims, demands, losses, damages, liabilities, expenses (including legal costs), judgments, actions, causes of action, made or brought against or incurred by WARC in connection with paragraphs 13, 15 and 16 of these Terms and Conditions.

  24. WARC shall provide the Entrant with prompt written notice of any Claims and shall provide the Entrant with reasonable assistance and cooperation in the defence of any Claims at the Entrant's sole cost and the Entrant will have sole control over the defence and settlement of any Claims.

  25. WARC's maximum aggregate liability to the Entrant under or in connection with this Agreement, whether in contract, tort (including negligence) or otherwise, shall in no circumstances exceed $10,000.

  26. This Agreement will be governed by the law of England and Wales. The Courts of England and Wales will have exclusive jurisdiction over any disputes arising under this Agreement.

© WARC Ltd 2019

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