The Warc Prize for Social Strategy - Terms and Conditions

Please read the Terms and Conditions before you submit a case study to the Warc Prize for Social Strategy (hereafter 'the Prize'). By submitting a case study you agree to be bound by these terms and conditions, which represent a legal agreement between you and Warc Ltd.

  1. Entry is free.

  2. The Prize is open to any advertiser, agency, media company, individual or team involved in marketing or communications in any country. Multi-authored entries – submitted by individuals either from within the same company or from different companies – should be clearly labelled as such at the time of entry. In the event of the Prize being awarded to a multi-authored paper, the Prize money will be evenly split between all the authors named on the submitted paper, unless Warc receives written instructions to the contrary.

  3. The Prize is open to case studies of marketing and communications activity in any territory in the world, as long as the cases can show a) a 'social effect'; and b) a 'business effect', as defined in this Entry Kit and on the Entry Form. Campaigns from any communications discipline may be submitted, as well as non-communications activity such as product innovation. If you are in any doubt as to whether a campaign is eligible, please contact the organisers at warcprizesocial@warc.com.

  4. Some element of the marketing activity entered for the Prize must have been running at any time after 1 January 2012.

  5. All entries must be written in the English language.

  6. Entrants must follow the entry procedure detailed in this Entry Kit and on the Prize website. Shortlisted entries will be notified by email. The shortlist and winners will be announced on warc.com.

  7. As well as the main Prize, all entrants will be considered for the five Special Awards. For the Low Budget Special Award, only entries that list their budget as under $1 million when the entry is registered will be considered.

  8. An entrant may submit several different entries, but these must be clearly labelled as distinct entries during the submission process.

  9. An individual may upload one or more entries on behalf of colleagues and be the contact name on the entry form without being an author of a paper. However, the Prize money will be distributed only to the authors of the winning paper.

  10. The shortlisting of entries and the award of both the main $5,000 Prize and the $1,000 Special Awards are at the judges' sole discretion. Judges will base their decision on the written submissions and supporting material only, and no correspondence will be entered into regarding the final decision.

  11. Warc will not be held responsible for any incorrect or incomplete entries.

  12. All prize entries that meet the key criteria (paragraphs 2 to 5), including supplementary information such as case videos and creative work, will be published in perpetuity on Warc, with a selected number appearing in the Seriously Social report and other Warc products. All applicable permissions must be obtained by entrants for all materials submitted as part of the Prize submission for which they are not the exclusive owner. It will be the responsibility of the entrant to clear all necessary permissions, including client approval where necessary, before submitting an entry.

  13. Within reason, entrants may mark short passages of the case study, specific data or other information, as 'confidential'. Judges will see this information, but Warc will not publish this information.

  14. Entrants hereby warrant (ie, promise) and represent that the entry is the author or authors' original work save that to the extent it contains material which is owned by a third party, entrants further warrant and represent that they have obtained all necessary permissions from the owner of such materials, consistent with Warc's rights set out in paragraphs 16 and 17 below.

  15. Entrants also warrant and represent that the entry does not contain anything which is libellous, unlawful, offensive, harmful, or infringes the rights of others or that is a breach of any duty of confidentiality.

  16. By registering online and submitting an entry form, entrants will be assigning the copyright in their written entries, including graphics, charts and illustrations produced to support the entries, to Warc Ltd for the full legal term of copyright and any renewals/extensions thereof. If for any reason copyright cannot be transferred, entrants hereby grant to Warc (with full right for Warc to sublicense such rights) an irrevocable, exclusive licence in perpetuity to publish, reproduce, summarise, index, tag and/or distribute such materials throughout the world, in all languages, in printed, electronic or any other medium, and to authorise others to do the same.

  17. In the case of supplementary materials including (but not limited to) images or videos of creative work, or video summaries of case studies, you hereby grant to Warc (with full right for Warc to sublicense such rights) an irrevocable, non-exclusive licence in perpetuity to publish, reproduce, summarise, index, tag and/or distribute such materials throughout the world, in all languages, in printed, electronic or any other medium, and to authorise others to do the same.

  18. Entrants will assert their Moral Rights to be identified as authors of the submitted entry under the Copyright Designs and Patents Act 1988 (UK), and Warc Ltd will ensure that entrants' names are always clearly associated with the entry. Entrants will waive all other Moral Rights.

  19. By agreeing to the Terms and Conditions, authors will give their consent to be identified as shortlisted entrants, and to feature in post-Prize publicity celebrating Prize entrants.

  20. Nothing in these terms shall oblige Warc to publish any entry. In the event of any breach or alleged breach of the obligations, warranties and/or representations in these terms then, without prejudice to Warc's other rights and remedies, Warc may: (i) remove or delete an entry from any website or other medium on which it is published; and/or (ii) disqualify an entry from the competition.

  21. By agreeing to the Terms & Conditions, entrants will consent to receive communications from Warc regarding Prize updates, and other relevant Warc editorial developments.

  22. Entrants agree to defend, indemnify and hold Warc, its officers, directors and employees harmless from and against any third party claims, alleged claims, demands, losses, damages, liabilities, expenses (including legal costs), judgments, actions, causes of action, made or brought against or incurred by Warc in connection with paragraphs 12, 14 and 15 of these Terms and Conditions.

  23. Warc shall provide the Entrant with prompt written notice of any Claims and shall provide Contributor with reasonable assistance and cooperation in the defence of any Claims at the Entrant's sole cost and the Entrant will have sole control over the defence and settlement of any Claims.

  24. Warc's maximum aggregate liability to the Entrant under or in connection with this Agreement, whether in contract, tort (including negligence) or otherwise, shall in no circumstances exceed $10,000.

  25. This Agreement will be governed by the law of England and Wales. The Courts of England and Wales will have exclusive jurisdiction over any disputes arising under this Agreement.

©Warc Ltd 2013